Managing Users
Utilities
eLearning:
Types of User Roles in DMAC
The following user accounts manage access to confidential data in DMAC. All users also have the ability to edit their own profile including changing account passwords.
District
District Administrator - A District Administrator is responsible for creating and managing district and campus user accounts. This includes setting up Campus Administrators for each campus. This user role has the highest level of access in DMAC–which includes the ability to login to any account to provide technical support, edit or delete any record, establish district-wide settings in applications, and generate reports for any Teacher or Student. More than one District Administrator can be set up for each district; however, because of the level of access provided, it’s important to adhere to the guidelines set forth by FERPA.
District Manager – A District Manager has all of the same access a District Administrator has aside from the ability to create or manage other district and campus level accounts.
District User - A District User account has read-only access to class roster data for the district. They can also generate reports for any Teacher or Student.
Campus
Campus Administrator (one account per campus) - A Campus Administrator is responsible for creating and managing campus accounts. This user role also has access to modify class roster data for the campus only. They can login as any teacher or campus level user role to provide technical support.
Campus Manager – A Campus Manager has all of the same access a Campus Administrator has aside from the ability to create or manage other campus level accounts.
Campus User - A Campus User has read-only access to class roster data for their respective campus. They can also generate reports for any Teacher or Student at the selected campus.
Teacher
Teacher accounts and passwords are automatically generated with the Class Roster data file pulled from a school’s Student Management System (i.e.,Skyward or Ascender).
It’s important to note that a teacher will only see the students who are tied to them via that class roster file. If a teacher needs access to additional students, it will be up to those who manage your DMAC account to either set them up with a different type of login (Admin/Mgr/User) or create a locked class in Utilities.
From the top navigation bar in Utilities, Campus or District Administrators and Managers can click the Teacher section and then the Print icon to see a listing of all the teacher accounts with their passwords. It also includes their TSDS number, name, and how many times they have logged in to DMAC. Click the Email icon on the top right to send out an email prompting all Teachers at the District or Campus level to reset their passwords.
Restrict District Accounts
Restrict District accounts (District Managers and Users) to specific campuses by clicking on the Edit icon to the right of the educator's name on the District tab of Utilities.
On the right of the screen, click the Add button in the ‘Add User to Campus’ section. Check next to the campuses you wish to give the user access to and click the Add Selected button on the top. Close the window when finished.
From the Manager and User tabs in the District section, the Assigned column lists the total number of campuses, if assigned.